Assistant PA
This is a Temporary, Part Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
Fixed term contract up to six months (28 hours per week)
We have an exciting opportunity for a conscientious and organised individual to join our team and assist the PA to the Chair and Chief Executive in providing administrative and secretarial support.
We think the ASA is a great place to work. We have a culture that’s open, friendly and collaborative, with a real focus on making the right decisions in the right way and learning while we’re doing it. We welcome applications from all sections of the community, and we’re committed to being a diverse and inclusive organisation, both so we can represent everyone in the UK and so our own colleagues feel comfortable at work.
We operate a hybrid working model and office attendance is required 40% of your contracted hours.
Key responsibilities include:
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To assist with diary management to arrange external meetings, liaise with high-level stakeholders, and to organise and co-ordinate internal meetings
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To assist with the administrative arrangements for ASA Council meetings, collate and distribute all agenda papers, liaise with IT and facilities for Boardroom setup, and order lunches.
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To organise the Chief Executive’s and Chair’s travel arrangements, as well as occasional travel arrangements for members of staff who may accompany CCE.
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To prepare the Chair’s and Chief Executive’s expense claims for the Finance Department and process Council member expenses.
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To assist with the administration of Independent Reviews, to include liaison between Assessors and the Independent Reviewer, following a set timetable.
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To conduct research, maintain accurate records and keep CRM contacts up to date as required.
Key Requirements:
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An efficient and flexible organiser with good attention to detail, who can work well autonomously and as part of a team.
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Capable to use your own initiative, confidence to make suggestions, ability to work under pressure and enthusiastic about the work.
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Excellent communication skills and confidence to liaise with senior management, as well as internal and external key stakeholders.
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Ability to conduct extensive research and present findings concisely.
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Experience of accurate record keeping.
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Sound IT skills, including good knowledge of Microsoft 365 (Teams/OneDrive environment)
How to apply: If you’re interested in applying for this role, please review the job description below and click on the 'Apply Now' button above to complete the online questions telling us how you meet the requirements of the role.
Please note we will not review any applications, CV's & Covering letters sent via email
Closing date: 12th January
Teams interviews likely to be held on 16th and 17th January
The Company
We are the UK’s independent frontline regulator of ads by legitimate businesses and other organisations in all media, including online. We are authoritative and influential on ad regulation; the centre of expertise. The rules we administer and enforce are contained in the UK Advertising Codes, written by the industry Committees of Advertising Practice (CAP). To help maintain our independence from the industry that funds us, we are primarily funded at arm’s length by the Advertising Standards Boards of Finance (Asbof). Together, the ASA, CAP and Asbof make up the ASA system.
Our purpose is to make sure ads are responsible. Our ambition is to make sure every UK ad is a responsible ad. Our values are to be proactive, collaborative, accountable, transparent and decisive. We want external stakeholders to find us to be: independent in administering the Codes; evidence-based, proportionate, targeted and consistent; and reflective of society, not a social engineer.
We are passionate about what we do because responsible ads are good for people, good for society and good for business. They entertain and inform us, helping us to choose products and services. They fund the media, sport and culture we all enjoy. They can be a force for social good, encouraging us to contribute to good causes, make more responsible choices and stay safe. And they help deliver competition and power the economy. By making sure ads are responsible, we protect people from being misled, harmed or offended, helping them feel more confident in the ads they see and hear.
The Benefits
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